CONSTITUTION

1. Commencement

This Constitution is made on 10th February 2015 .

2. Background

The Nottingham Anime and Manga Society was formed as a not-for-profit association dedicated to promoting the appreciation and understanding of Japanese culture in the UK, centred around Nottingham city-centre and the East Midlands. Via the aspect of Japanese popular culture, through the recognition of the unique artworks of Japanese animation (anime) and Japanese comic-book art (manga) and Japanese video games.

3. Name

The name of the Association shall be the Nottingham Anime and Manga Society.

4. Definitions

For the purpose of this Constitution:
– 4.1 Anime: all forms of animation, originally produced in Japan, whether for film, TV or video release;

– 4.2 The Association: The Nottingham Anime and Manga Society;

– 4.3 The Committee: Elected individual members with responsibility for the policy and general management of the affairs of the Association;

– 4.4 Individual Members: Persons aged sixteen years or over without distinction of age, sex, race, political, religious or other opinions and who subscribe to the Objects of the Association;

– 4.5 Manga: all forms of printed comics, originally produced in Japan;

5. Objects

– 5.1 The Association is established for the purpose of:-
— 5.1.1 To promote the enjoyment of anime and manga within the community without distinction of age, sex, race, political, religious or other opinion;
— 5.1.2 To show anime to members of the society on a regular basis without distinction of age, sex, race, political, religious or other opinions;
— 5.1.3 To create a library of anime and manga for the use of members of the society;
— 5.1.4 To organise or assist in organising meetings and social events for the benefit of individual members.

– 5.2 In furtherance of the above Objects, but not further or otherwise, the Association may:
— 5.2.1 Organise or assist in organising meetings and social events;
— 5.2.2 Obtain, collect and receive money by way of charge, grants, donations or other lawful method, provided the Association may not engage in any form of permanent trading;
— 5.2.3 Invest the monies of the Association not immediately required for the furtherance of the said objects in or upon such investments as may be thought fit by the Committee, subject to such conditions as may be imposed or required by law;
— 5.2.4 Provide, maintain and equip, or assist in the provision, maintenance and equipment of, facilities designed to carry out the Objects of the Association;
— 5.2.5 Purchase, hire or otherwise acquire any equipment or property necessary for the promotion of the above objects;
— 5.2.6 Do all such other lawful things as may be necessary for the attainment of the above objects or any of them.

6. Membership

– 6.1 Membership of the Association shall be open to persons aged sixteen years or over without distinction of age, sex, race, political, religious or other opinions and who subscribe to the Objects of the Association.

– 6.2 Such members shall be called Individual Members and shall be entitled to vote at meetings of the Association.

– 6.3 The Committee shall have the right for good and sufficient reason to terminate the membership of any member provided the member concerned shall have the right to be heard by the Committee before a decision is made.

7. The Committee

– 7.1 Except as provided otherwise in this Constitution, the policy and general management of the affairs of the Association shall be directed by the Committee.

– 7.2 The Committee may make such regulations as it’s members consider appropriate for the efficient conduct of the business of the Committee and the Association.

– 7.3 The Committee shall meet as it’s members consider appropriate for the efficient conduct of the business of the Committee and the Association.

8. Committee Officers

– 8.1 The Committee shall consist of five Officers of the Association, being President, Treasurer, Secretary, Social Secretary and Operations Officer.

– 8.2 The responsibilities of the Officers of the Association are:
— 8.2.1 President: The role of the president is to guide meetings, allocate tasks, and ensure that all are doing their specified work. The President is also responsible for all societal activities;
— 8.2.2 Treasurer: The treasurer is responsible for all the financial transactions of the society;
— 8.2.3 Secretary: The Secretary keeps up to date lists of committee contacts, prepares and circulates a committee meeting agenda, takes minutes during committee meetings and prepares and circulates the minutes of committee meetings;
— 8.2.4 Social Secretary: The role of the publicity officer is to organise meetings and events for the society, to keep inidividual members informed about upcoming socieyt events and to promote awareness of the society to non-members;
— 8.2.5 Operations Officer: The Operations Officer is responsible for the operation and maintenance of equipment or property necessary for the promotion of the Objects of the Association.

9. Appointment and Removal of Officers and Committee Members

– 9.1 The Officers of the Association are Individual Members elected annually.

– 9.2 Any candidate who stands for an Officer’s position must have two other Individual Members propose and second their nomination;

– 9.3 Should the number of nominations exceed the number of vacancies, election shall be by way of a first past the post ballot of Individual Members who are entitled to a single vote each.

– 9.4 Any Officer can be removed from their position by a majority vote by the other Officers at a Committee meeting.

– 9.5 The Committee shall have the power to co-opt, appoint and remove further individual members to assist the Committee, where necessary.

– 9.6 The proceedings of the Committee shall not be invalidated by any failure to elect or any defect in the election, appointment or function of any member.

10. Chairing Meetings

The Chairperson of any meetings of the Association or it’s Committee shall be the President; or in their absence, the Treasurer; or in their absence, the Secretary.

11. Rules of Procedure at all Meetings

– 11.1 Voting:
— 11.1.1 Unless specified, all questions arising at any meeting shall be decided by a simple majority of those present and entitled to vote thereat;
— 11.1.2 In the case of an equality of votes, the Chairperson shall have a second or casting vote.

– 11.2 Minutes shall be kept by the Committee and the Secretary shall enter therein a record of all proceedings and resolutions.

– 11.3 The quorum at meetings of the Committee shall be not less than two of the President, Secretary and Treasurer or such other numbers as the Committee may from time to time determine.

12. Finance

– 12.1 All monies raised by the Association shall be applied to further the Objects of the Association and for no other purpose provided that nothing herein shall prevent the payment of legitimate out of pocket expenses to members of the Association engaged upon the approved business of the Association.

– 12.2 The Treasurer shall keep proper accounts of the finances of the Association.

– 12.3 The financial year of the Association shall run annually from 1st December to 30th November.

13. Annual General Meeting

– 13.1 An Annual General Meeting of the Association shall be held at such place and time (not being more than fifteen months after the holding of the preceding Annual General Meeting) as the Committee shall determine.

– 13.2 At such an Annual General Meeting, the business shall include:
— 13.2.1 A review of the constitution;
— 13.2.2 The appointment of the Officers of the Association;
— 13.2.3 The Treasurers annual report of the previous financial year.

14. Special General Meeting

The Committee may at any time at it’s discretion call a Special General Meeting of the Association for the purpose of altering the Constitution or of considering any matter which may be referred to the Committee for any other purpose.

15. Alterations to the Constitution

Any alterations to this Constitution shall receive the assent of not less than two-thirds of the members of the Association present and voting at an Annual General Meeting or Special General Meeting provided that no alteration shall be made which would cause the Association to cease to exist.

16. Dissolution

– 16.1 If the Committee by a majority decides at any time that on the grounds of expense or otherwise it is necessary or advisable to dissolve the Association, they shall call a meeting of Individual Members of the Association.

– 16.2 If at a meeting of Individual Members such decision by the Committee is confirmed by a two-thirds majority, the Association shall be dissolved.

– 16.3 If the individual members vote to dissolve the Association, the Committee shall be known as the Outgoing Committee and commence such a process as they see fit whereby the Association shall be dissolved.

– 16.4 The Outgoing Committee shall have power to dispose of any assets held by or in the name of the Association. Such disposal will take place during the process of dissolution.

17. Trust Property

The Association may appoint and terminate the appointment of Trustees for the purpose of holding any monies or property belonging to the Association. The title to any or all property which may be required by or for the purposes of the Association shall be vested in the Trustees who shall hold such property in Trust for the Association. The trustees shall act under the instructions of the Committee who shall have the power to fill vacancies among the Trustees.

18. Liability

The Association is not responsible for any liability arising from deliberate, negligent or reckless fraud, wrongdoing, wrongful omission or illegal activity carried out by an Officer, Individual Member or any person affiliated with the Association.

Comments are closed